---
title: "Creating and Removing Users"
description: "This article explains how to invite new users to your Brainfish workspace and how to suspend or remove existing ones."
canonical_url: "https://help.brainfi.sh/articles/creating-and-removing-users-B8waHYXpmS"
md_url: "https://help.brainfi.sh/articles/creating-and-removing-users-B8waHYXpmS.md"
---
# Creating and Removing Users

This article explains how to invite new users to your Brainfish workspace and how to suspend or remove existing ones.

## Creating users

1. Click your **avatar** in the top header and select **Settings** from the dropdown.
2. In the **Company** section of the settings menu, click **Members**.
3. Click **Invite user** in the top right of the Members page.
4. Fill in the user's name, email address, and permission level:

   * **Viewer** — read-only access to published content and search. Cannot create, edit, move, publish, or delete articles. No access to admin settings or billing.
   * **Member** — can create, edit, and publish articles in collections where they have permission. Cannot move or delete articles by default. No access to advanced settings or billing. Analytics access is optional and can be enabled in **Settings → Security**.
   * **Admin** — full access to the workspace, including the ability to move and delete articles and manage advanced settings and billing.

5. Click **Send Invites**. The new user will receive an email with a link to log in.

---

### Workspace role overview

#### Viewer

* Can read published content and search
* Cannot create, edit, move, publish, or delete articles
* No access to admin settings or billing

#### Member

* Can create articles
* Can edit and publish articles **where they have permission in the relevant collection**
* Cannot move articles by default
* Cannot delete articles by default
* No access to advanced settings or billing
* Analytics access is optional

#### Admin

* Everything a Member can do
* Can move and delete articles
* Can manage advanced settings and billing

---

### Interpreting the Role column

On the Members screen:

* **Admin** users are labeled `Admin`.
* **Viewer** users are labeled `Viewer`.
* **Member** users may show **no role label** — the role field appears blank.

If a role appears blank, verify the user's assigned role and their collection permissions. Effective access is a combination of both.

---

### Collection permissions

A Member's ability to create, edit, or publish content also depends on the permissions they hold in each individual collection. To restrict a Member's editing access:

* Set the collection to **View only** for specific users or groups, and/or
* Set it to **No access** where appropriate.

## Removing users

1. Click your **avatar** in the top header and select **Settings → Members**.
2. Find the user in the Members list.
3. Click the **three-dot menu** on the right of their row and choose **Suspend account**.
4. Confirm the action in the prompt that appears.

Suspended users lose access immediately but remain in the system so that audit logs stay linked to their account. To permanently delete a user's data, [contact the Brainfish team](mailto:hello@brainfi.sh) with a deletion request.

If you need help managing user access, ask the Brainfish Help Center or [contact the team](mailto:hello@brainfi.sh).