---
title: "How to Use Advanced Article Management Options"
description: "Summary"
canonical_url: "https://help.brainfi.sh/articles/how-to-use-advanced-article-management-options-B1RUSlGMHq"
md_url: "https://help.brainfi.sh/articles/how-to-use-advanced-article-management-options-B1RUSlGMHq.md"
---
# How to Use Advanced Article Management Options

## Summary

Discover the advanced options available for managing your articles from within the editor. This guide details how to use powerful features like previewing, duplicating, moving, pinning, deleting, and viewing the history of an article.

## When to Use This

Use this guide when you need to perform administrative actions on an article that go beyond simple content editing. It is useful for reorganizing content, creating templates from existing articles, reviewing changes, and general housekeeping.

[How to Use Advanced Article Management Options 3024x1396](https://help.brainfi.sh/api/attachments.redirect?id=9de81ad1-a5c7-4d53-a004-9ee98cb22330&start=53&end=103)

## Step-by-Step Instructions


1. **Open an Article**: Navigate to and open the article you wish to manage.
2. **Access the Options Menu**: Click the three-dot menu icon, located in the top-right corner of the editor, to reveal a dropdown list of advanced actions.
3. **Select an Action**: Choose one of the following options from the menu:
   * **Preview draft**: See a preview of how your unpublished changes will appear to end-users before you publish them.
   * **Duplicate**: Create a new, identical copy of the current article. This is useful for creating templates.
   * **Move article**: Relocate the article to a different category or section within your knowledge base.
   * **Pin**: Feature the article by pinning it to the top of its category list.
   * **History**: View a log of all the changes, versions, and publication events for the article.
   * **Delete**: Permanently remove the article and all its content from the knowledge base.

## Common Questions (FAQs)

**What is the difference between duplicating and moving an article?** Duplicating creates a brand-new, independent copy of an article while leaving the original untouched. Moving changes the location of the original article without creating a copy.

**Can I recover an article if I delete it by mistake?** Deletion is often permanent. Exercise caution when using the 'Delete' option. If you delete an article by mistake, contact your system administrator immediately to see if recovery is possible from a system backup.

**What does 'Pin' do?** Pinning an article makes it a priority item, ensuring it appears at the top of its assigned category or in search results. This is ideal for important announcements or frequently accessed guides.

## Troubleshooting Tips

* **Missing Menu Options**: If you do not see all the options listed above, it may be related to your user permissions. Check with your administrator to see if you have the required access level for these features.
* **'Preview draft' is Not Working**: The 'Preview draft' option will only be active if the article has unpublished changes. If the article is a new draft or has no pending edits, this option may be disabled.